EMPLOYEE HANDBOOK

A copy fee of $.25 per sheet will be charged for duplicate copies of pay stubs or any miscellaneous payroll requests.

C. PAYROLL CUT-OFF Any leave slips, payroll corrections, or vacation pay-out requests submitted after 4:00 PM on the day of payroll cut-off unless otherwise notified by the Payroll Department via email, will be processed on the next pay period. D. DAILY REPORTS Each driver's original Timesheet and Daily Bus Condition Report must be time stamped and turned in daily in order for the Payroll and Shop Departments to process the data in a timely manner. E. DAILY ROUTE SHEETS Each driver will receive their pre-printed timesheet for the day at the time they check in at Dispatch. The driver should fill in the date and bus number, where applicable. If the actual time of the route differs from what is printed on the timesheet, see the Scheduling Supervisor, discuss the problem and the time will be adjusted, if warranted. F. DRIVER PRINTOUTS All drivers will receive a summary of hours worked each pay period within three days of the cut-off date. Drivers are encouraged to recheck the hours included and read any notes on the report. Discrepancies should be claimed before the end of the next pay period. Questions, comments, and suggestions are solicited by the Accounting personnel. G. FIELD TRIPS Time and mileage for field trips shall be entered on the trip sheet and not on the timesheet. Questions regarding field trip record keeping should be directed to the Field Trip Clerk. H. ABSENCE CLAIM Whenever an employee is ill or has missed work for any reason, whether paid or unpaid, the employee must submit a Request for Leave Form to their manager immediately upon return to work. A Request for Leave Form may be obtained on the Employee Portal located on the Agency’s website . The employee should attach any documentation related to the absence to this form. If an employee knows in advance time off will be needed, the employee shall submit a completed Request for Leave Form to their manager as soon as possible for approval. Any questions regarding absence claims or approval should be directed to the employee’s manager. If the pre-approved time is changed or not used, the employee should inform their manager immediately. I. VACATION PAYOUT (VPO) To receive vacation payout, the employee must submit a completed Request for Vacation Payout Form on the Employee Portal. All Vacation Payout Request forms must be approved by the employee’s manager. If submitted before payroll cutoff, the pay Per CSEA agreement 6.12.2, Timesheets must be submitted daily .

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Revised 8/14/2024