EMPLOYEE HANDBOOK

F. DRIVER PRINTOUTS All drivers will receive a summary of hours worked each pay period within three days of the cut-off date. Drivers are encouraged to recheck the hours included and read any notes on the report. Discrepancies should be claimed before the end of the next pay period. Questions, comments, and suggestions are solicited by the Accounting personnel. G. FIELD TRIPS Time and mileage for field trips shall be entered on the trip sheet and not on the timesheet. Questions regarding field trip record keeping should be directed to the Field Trip Clerk. H. ABSENCE CLAIM Whenever an employee is ill or has missed work for any reason, whether paid or unpaid, the employee must submit a Request for Leave Form to their manager immediately upon return to work. A Request for Leave Form may be obtained on the Employee Portal located on the Agency’s website . The employee should attach any documentation related to the absence to this form. If an employee knows in advance time off will be needed, the employee shall submit a completed Request for Leave Form to their manager as soon as possible for approval. Any questions regarding absence claims or approval should be directed to the employee’s manager. If the pre-approved time is changed or not used, the employee should inform their manager immediately. I. VACATION PAYOUT (VPO) To receive vacation payout, the employee must submit a completed Request for Vacation Payout Form on the Employee Portal. All Vacation Payout Request forms must be approved by the employee’s manager. If submitted before payroll cutoff, the pay period and month selected on the form will be the date the VPO check is issued. J. JURY DUTY When subpoenaed or summone d for Jury Duty, employee’s pay is not docked; however, it is important to account for the time spent at the court on a daily basis. The employee shall submit to Payroll the original court summons. The time spent at the court may vary from day to day. The court time should be indicated on the timesheet (if only part of a day) or on a Request for Leave Form, completed by the employee. One leave slip can be used for several days; however, one should be submitted for each pay period should the time out be extended. If an employee receives a reimbursement check from the court, it must be submitted to the Payroll Department. K. INDUSTRIAL ACCIDENT LEAVE REQUEST In accordance with Article 12.6 of the Collective Bargaining Agreement and the provisions of the Ed Code Section 45192, unit members, upon completion of six (6) months of employment, shall be provided leave of absence for industrial accident. Allowable leave for such industrial accident or illness shall be for the number of days of temporary disability not to exceed sixty (60) workings days when the unit member would otherwise have been performing work for the Agency in any one fiscal year for the same accident. Allowable leave for industrial accident or illness shall not be accumulated from year to year. The industrial accident or illness leave shall commence on the first day of absence.

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Revised 8/9/2023