EMPLOYEE HANDBOOK

SECTION 10

ACCOUNTING AND PAYROLL PROCEDURES (This section is compliant with the current collective bargaining agreement.)

A. TIME KEEPING All payroll computation is made using employee time clock entry. All employees are responsible for clocking in and out at the beginning and end of each shift. Failure to do so may result in a delay of the appropriate payroll amount . The driver is still responsible for logging the starting and ending odometer reading, the load count for both pick-up and drop-off, and total hours worked as requested on the pre-printed timesheet. Timesheets must be submitted daily. Once scanned, the original copy will be available for pick-up on paydays. Drivers should maintain timesheets for reference in the event of payroll issues.

B. PAY PERIOD AND METHOD OF PAYMENT Employees are paid on a semi-monthly basis. Pay periods and pay days are as follows:

Pay Period

Pay Date___________

1st through 15th of the month 16th through last day of the month

25th of month

10th of following month Paychecks are available by 9 a.m. on paydays and can be picked up at the Accounting Office. Paystubs are available on Employee Self Service located on the Employee Portal.

Direct Deposit information and paycheck release procedures inquiries should be directed to accounting personnel.

A copy fee of $.25 per sheet will be charged for duplicate copies of pay stubs or any miscellaneous payroll requests. C. PAYROLL CUT-OFF Any leave slips, payroll corrections, or vacation pay-out requests submitted after 4:00 PM on the day of payroll cut-off unless otherwise notified by the Payroll Department via email, will be processed on the next pay period. D. DAILY REPORTS Each driver's original Timesheet and Daily Bus Condition Report must be time stamped and turned in daily in order for the Payroll and Shop Departments to process the data in a timely manner. Per CSEA agreement 6.1 4 .2, Timesheets must be submitted daily . E. DAILY ROUTE SHEETS Each driver will receive their pre-printed timesheet for the day at the time they check in at Dispatch. The driver should fill in the date and bus number, where applicable. If the actual time of the route differs from what is printed on the timesheet, see the Scheduling Supervisor, discuss the problem and the time will be adjusted, if warranted.

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Revised 8/9/2023