EMPLOYEE HANDBOOK

copy of the referral and hand it to the student, notifying the student to deliver a copy to the parent/guardian. Drivers must check the Bus Conduct program daily to ensure that referrals are delivered to the students in a timely manner. All referrals are also mailed to the home and to the school by the Transportation Security Supervisor. This is especially important regarding incidents of sexual harassment, bullying, or inappropriate physical or verbal interaction. These reports can provide documentation at a later date should issues arise regarding the event. All reports should be completed containing as much detail and information as possible and submitted to the appropriate Supervisor. These reports are located on the Bus Conduct Program. G. REQUEST FOR LEAVE FORM The Request for Leave Form is used for requesting vacation, comp time, earned sick leave, unpaid leave, Agency or CSEA-related, bereavement, 50% pay (all leave exhausted), judicial or official appearance, industrial accident, or illness. Whenever an employee is ill or has missed work for any reason, whether paid or unpaid, the employee must immediately submit a Request for Leave Form on the Employee Portal. Select the appropriate type of leave. The employee should attach any documentation related to the absence to this form. If an employee knows in advance that time off will be needed, the employee shall submit a completed Request for Leave Form for review. Any questions regarding absence claims or approval should be directed to the employee’s manager. If the pre -approved time is changed or not used, the employee shall submit a new Request for Leave Form indicating the change in leave. Any leave slips, payroll corrections, or vacation pay-out requests submitted after 4:00 PM on the day of payroll cut-off unless otherwise notified by the Payroll Department via email, will be processed on the next pay period. H. EMPLOYEE INJURY FORM After an injury has been reported and the injured employee has been placed off of work due to the injury, the employee will be responsible for submitting a Request for Leave Form through the Employee Portal on the Agency’s website . The injured employee will need to upload an Industrial Work Status Report with the Request For Leave on the same day of the Industrial Accident doctor’s appointment in order to have the leave slip approved. I. REQUEST FOR VACATION PAYOUT FORM (VPO) The Request for Vacation Payout Form is used for cashing out vacation for financial need, or you have reached the maximum allowable hours for vacation accrual and need to reduce the number of hours to continue accruing earned vacation hours. To receive vacation payout, the employee must submit a completed Request for Vacation Payout Form on the Employee Portal. All Vacation Payout Request forms must be approved by the employee’s manager. If submitted before payroll cutoff, the pay period and month selected on the form will be the date the VPO check is issued.

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Revised 8/14/2024