EMPLOYEE HANDBOOK

Any leave slips, payroll corrections, or vacation pay-out requests submitted after 4:00 PM on the day of payroll cut-off unless otherwise notified by the Payroll Department via email, will be processed on the next pay period. H. EMPLOYEE INJURY FORM After an injury has been reported and the injured employee has been placed off of work due to the injury, the employee will be responsible for submitting a Request for Leave Form through the Employee Portal on the Agency’s website . The injured employee will need to upload an Industrial Work Status Report with the Request For Leave on the same day of the Industrial Accident doctor’s appointment in order to have the leave slip approved. I. REQUEST FOR VACATION PAYOUT FORM (VPO) The Request for Vacation Payout Form is used for cashing out vacation for financial need, or you have reached the maximum allowable hours for vacation accrual and need to reduce the number of hours to continue accruing earned vacation hours. To receive vacation payout, the employee must submit a completed Request for Vacation Payout Form on the Employee Portal. All Vacation Payout Request forms must be approved by the employee’s manager. If submitted before payroll cutoff, the pay period and month selected on the form will be the date the VPO check is issued. J. REQUEST FOR PAYROLL INFORMATION The Request for Payroll Information is used to request printed information from the Payroll Department, such as historical check stubs. All requested information will be returned to the employee’s AVSTA email address. Turnaround time is 5 busine ss days and there is $.25 copy fee per printed page. K. EMPLOYEE DATA CHANGE FORM Any changes in employee data, such as name, address, telephone number, or emergency contact shall be submitted through the Employee Portal on an Employee Data Change Form as soon as possible when there is a change in that data. When there is a name change due to marriage, divorce, etc., a copy of the new social security card and drivers’ license reflecting the name change must be uploaded. L. EMPLOYEE PROXY BID FORM Submit the Employee Proxy Bid Form to have an employee bid on a contract on your behalf. Be sure and coordinate with your proxy BEFORE submitting this form. This form must be submitted 24 hours in advance of the bid. M. EMPLOYEE ISSUE/CONCERN FORM The Employee Issue/Concern Form is to be used for an employee issue that is non student related and will be reported to Human Resources. N. REPORT A SMART-TAG ISSUE Report problems with SMART-Tag, such as students not showing up on your route, malfunctions with the tablet, or SMART-Tags not responding.

SMART-Tag equipment issues on the bus, such as the tablet cradle and ID reader, are

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Revised 8/9/2023