EMPLOYEE HANDBOOK

If an employee is not sure that an email they received is safe, they should ask The Information Technology Manager.

We remind our employees to keep their anti-malware programs updated.

5. Email Signature We encourage employees to create an email signature that exudes professionalism and represents our agency well. Salespeople and executives, who represent our agency to customers and stakeholders, should pay special attention to how they close emails. Here is a template of an acceptable email signature: [Employee Name] [Employee Title] [Phone number] | [Agency Address] Employees may also include professional images, agency logos and work-related videos and links in email signatures.

6. Disciplinary Action

Employees who do not adhere to the present policy will face disciplinary action up to and may include termination. Example reasons for termination are:

• Using a corporate email address to send confidential data without authorization. • Sending offensive or inappropriate emails. • Using an Agency email for an illegal activity. • Using an Agency email for financial gain. I. UNACCEPTABLE USES OF THE COMPUTER NETWORK, AGENCY MOBILE DEVICES, OR INTERNET The Agency reserves the right to take immediate action regarding activities (1) that create security and/or safety issues for the Agency, students, employees, schools, network or computer resources, or (2) that expend Agency resources on content the Agency in its sole discretion determines lacks legitimate educational content/purpose, or (3) other activities as determined by Agency as inappropriate. a. Violating any state or federal law or municipal ordinance, such as: accessing or transmitting pornography of any kind, obscene depictions, harmful materials, materials that encourage others to violate the law, confidential information or copyrighted materials. b. Criminal activities that can be punished under law. c. Selling or purchasing illegal items or substances. d. The unauthorized collection of email addresses ("harvesting") from the Global Address List and other Agency directories. e. Causing harm to others or damage to their property, such as: i. Spamming or spreading viruses. ii. Using profane, abusive, or impolite language; threatening, harassing, or Examples of unacceptable uses of the Agency and/or Agency Mobile Devices and/or Internet include but are not limited to:

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Revised 8/9/2023