AVSTA CSEA-CONTRACT-April 12, 2023

7.2

Personnel Files:

7.2.1 The personnel file for each unit member shall be maintained at the Agency's central administration office.

7.2.2 Unit members shall be provided copies of any derogatory written material before it is placed in the unit member's personnel file. The unit member shall be given an opportunity, during normal working hours and without loss of pay, to initial and date the material and to prepare a written response to such materials. The unit member's response to the derogatory material must be provided to the Agency within fifteen (15) work days after a copy of the derogatory materials is provided to the unit member. The written response shall be attached to the derogatory material. 7.2.3 A unit member shall have the right to examine and/or obtain copies of any material from the unit member's personnel file, with the exception of material that includes ratings, reports, or records which were obtained prior to the employment of the unit member involved, or were prepared by identifiable examination committee members, or were obtained in connection with a promotional examination. The review shall take place during normal business hours and the unit member shall be released from duties for this purpose without salary reduction. The unit member shall not have the right to inspect personnel records at a time when the unit member is actually rendering services to the Agency. 7.2.4 A unit member may have another person accompany him/her to assist in the examination of his/her personnel file. Upon unit member’s written request, one copy of the employee’s personnel file will be made.

7.2.5 Anonymous documents, including letters or complaints, containing derogatory information shall not be placed in a unit member’s personnel file.

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